Privacy and Cookies Policy

This policy initially took effect on 25th May 2018 in line with the GDPR regulations.
​It has been reviewed and, as of 31st December 2020, it is in line with the UK GDPR and Data Protection Act 2018.
Any overseas data processed prior to to this date is subject to EU GDPR. In future, SCCs (Standard Contractual Clauses) can and will be created to enable data to continue flowing between ourselves and our overseas (including EU) clients. This is advised by the ICO (Information Commissioner's Office).

Purpose

If you have attended one of our training events or worked alongside us in schools/settings, you will know that our core value at Single Steps Learning Ltd is to engage safely, fairly and fully in all areas. The purpose of this policy is to ensure that we are open about the data and information that we collect, how it is used by us, how your privacy is maintained and the rights of our clients, including participants on training events, schools and settings, along with website visitors.

In particular, we would like to state that we never trade, rent or sell email lists with other companies and businesses for marketing purposes. 
​
We aim to make the information included in our policy to be clear and easily understood. For that purpose, we have grouped the information according to the different ways that you may interact with us at Single Steps Learning. However, if you have any questions, please contact either Andrew or Lynne at [email protected]. ​

Training Events and Conferences 
Data Collection, Use and Storage


Register of Attendance
  • Signature against name and school/setting. This is shared with the organisation that has engaged our services. It is also required for ‘Fire Regulations’ in most venues. ​

Participant Information 
  • Name, preferred email and telephone details, place of work, work details.
  • The information is recorded in a contacts database on an encrypted computer. Any device (mobile phone) that has access to contact details is protected with a 2-factor verification process. 
  • This information is only used by us at Single Steps Learning. 
  • Paper copies are shredded when the information has been added to the database. 
  • Participants have the option to complete this form in part or whole. An empty ‘consent’ box is included in the footer, along with a link to this ‘Privacy Policy’. 

Community Contact  
  • Name, preferred email and telephone details, place of work, work details. 
  • The information is recorded on a chart and emailed to the participants in the training event cohort. It is never passed on to anyone else - individual or organisation. 
  • The electronic ‘mastercopy’ is stored on an encrypted computer.
  • Paper copies are shredded when the information has been added to the chart. 
  • Participants have the option to complete this form in part or whole. An empty ‘consent’ box is included in the footer, along with a link to this ‘Privacy Policy’.
​
Photographs
  • Photographs are taken during a training event to record the ‘learning process’ as a way of giving visual feedback to the participants. 
  • Participants are invited to give consent for photographs to be taken. If consent is not given by an individual, photographs of that individual will not be taken. If, in error, they are in the background of a photograph, this image will be deleted or cropped as soon as this error is discovered. 
  • Names are never recorded against photographs.
  • Photographs are only shared during the event they are depicting, unless further consent has been given for a specific purpose. 
  • The photographs are stored on an encrypted computer and backed up on an external secure password protected drive. 

Other Training Event Forms
  • During training events, participants may be invited to complete documents that request the addition of their name and place of work. For example, a feedback form for the training event. This information will only be used (and attributed) if consent has been given. 

Proposals, Agreements and Invoices
  • Name of the individual responsible for engaging our services will be included, along with contact details. 
  • The documents are stored on an encrypted computer and backed up on an external secure password protected drive. 
  • Paper copies are currently stored in a locked, secure area for accounting purposes. By April 2019, only digital versions will be created. 

Online Learning Platforms and Training Events (New for 2020)
We carefully research the privacy policies of all the learning platforms that we utilise within our training events. 

Padlet: We have our own Padlet Briefcase account which is a private, more secure version.  Google: (including Google Apps e.g. Drive, Sites, Docs, Forms, Meet)
  • We always include a statement about terms of use and comply with privacy regulations.
"This Google Site has been created for the sole use of participants on 'Designing for Learning in *****'. In order to comply with data protection regulations, please do not share without prior agreement or upload images or identifiers that do not have the required permissions. Single Steps Learning Ltd is not responsible for content shared by participants." ​Weebly Professional Websites:
  • Our main and subsidiary online training websites may include contact forms. 
  • Data from these forms are collected and stored on our weebly.com account. 
  • We use this data to either contact you to give you the information that you have requested, or to collect expected numbers at an event we are organising. 
  • We never trade, rent or sell email lists with other companies and businesses for marketing purposes. 
  • If you attend an online training event, your email will be stored and used to give you 'log in' access as a member. You will create your own password for this login. We will not have access to this. 
Video Conferencing:
Our online training events may include video conferencing or webinars. Recording of sessions is not a normal occurrence and would not take place without full permission from all participants prior to the session. All participants will be reminded about data protection at the beginning of every session.   Mentimeter:
We make use of an online tool called Mentimeter that provides remote polls, word-clouds, surveys and quizzes. You will not usually be asked to enter your name. However, your IP address will be noted by Mentimeter in accordance with their privacy policy. 
School Based Projects
Data Collection, Use and Storage

Proposals, Agreements and Invoices
  • Name of the individual responsible for engaging our services will be included, along with contact details. 
  • The documents are stored on an encrypted computer and backed up on an external secure password protected drive. 
  • Paper copies are currently stored in a locked, secure area for accounting purposes. By April 2019, only digital versions will be created.

Design and Development Information
  • Information will be collected that includes the name of the adults involved and their place of work.
  • Children’s first names will be collected in order to form groupings for the project. 
  • The above information is only shared with the school. 
  • The documents are stored on an encrypted computer and backed up on an external secure password protected drive.

Photographs
  • With full permission and consent from the individual school, photographs, video and audio clips are taken throughout the project. 
  • Each school holds copyright for the above, as well as explicit permission from parents/carers. Each school must complete a consent form before the project begins, clearly indicating which children can and cannot be included in photographs. 
  • The photographs are used in the following ways: on a smartboard to talk to children about learning; in an iMovie to share at the Family Engagement Events; uploaded to the Project Website, included in a Project Photobook. 
  • Copies of all photographs and iMovies will be given to the school at the end of the project. 
  • Names are never recorded against photographs.
  • The photographs/clips are stored on an encrypted computer and backed up on an external secure password protected drive.

Project Website
  • This is a ‘public’ website created using Weebly or Google Sites.
  • Search Engine features are disabled for pages that hold photographs. 
  • Project Websites are not indexed by search engines.
  • Each school must complete a consent form for the creation of a Project Website where children’s photographs are uploaded. Each school must have the required permission of parents/carers. 
  • Names are never recorded against photographs.
  • The name of the school will be included on the website. 
  • The project website will remain ‘published’ and ‘accessible’ until a school requests that it is closed or until we deem it is now not necessary for the website to be continued. 
  • Links to the website may be shared by the school and Single Steps Learning using social media accounts or during ‘training events’. 
  • For more information on ‘cookies’, please see the section dedicated specificately to this. 

Project Photobook
  • An optional element to a project is the generation of a photobook. This records the learning process. 
  • The photobook is not for sale and limited copies are created - one copy for each class involved, one copy for the school and one copy for Single Steps Learning. 
  • Single Steps Learning will never pass or sell the book on to anyone else. The book will only be used to demonstrate learning experiences during a project or training event. 
  • Photobox (previously Bonusprint/Albelli) are used to create the photobook. We use a password protected account to upload the photographs. As soon as the book has been printed, the Photobox account will be deleted. This ensures that all of the data held by Photobox is removed permanently. www.photobox.co.uk/privacy-policy


Website
Contact Forms
  • Our main website, training website and project websites may include contact forms. 
  • Data from these forms are collected and stored on our weebly.com account. 
  • We use this data to either contact you to give you the information that you have requested, or to collect expected numbers at an event we are organising. 
  • We never trade, rent or sell email lists with other companies and businesses for marketing purposes. 

Social Media 
Our main website and training website includes social media features, such as a link to our Facebook page and Twitter handle. These features may collect your IP address, which page you are visiting on our website and may set a cookie to enable the feature to function properly. Your interactions with these features are governed by the privacy policy of the company providing it. 

Facebook Privacy Policy: www.facebook.com/about/privacy/update 
Twitter Privacy Policy: www.twitter.com/en/privacy#update

Photographs
  • All photographs uploaded to the websites have the required consent. If you would like to change your consent, please contact Andrew or Lynne at [email protected] 

Please see the following section for details about ‘cookies’. 

Cookies
Main Website

When someone visits our main website www.singlestepslearning.co.uk third party services are used to collect standard internet log information and details of visitor behaviour patterns. 

Google Analytics: This is part of the service offered by weebly.com. We use weebly.com to build and maintain our website. 
StatCounter: We chose to use StatCounter when we originally built our website in 2010. 

We use these services to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google or Statcounter to make, any attempt to find out the identities of those visiting our website. 


Project Websites
When someone visits our ‘school’ project websites, a third party service is are used to collect standard internet log information and details of visitor behaviour patterns. 

Google Analytics: This is part of the service offered by weebly.com. We use weebly.com to build and maintain our project websites. 

We use these services to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. We pass on the number of visitors to the school involved. 


Weebly Privacy Policy: https://www.weebly.com/privacy​ 
Google Analytics Privacy Policy: https://support.google.com/analytics/answer/6004245?hl=en 
StatCounter Privacy Policy: https://statcounter.com/about/legal/


This Privacy and Cookies Policy does not apply to any websites of other companies who link to our Website or to those we link to from our Website. If you submit personal details to any of these sites, we encourage you to read the relevant privacy policy.
Our use of professional services
Accountant: Baker Knoyle Chartered Accountants (https://bakerknoyle.co.uk/privacy-policy/)
​
We make use of an accountant who will receive relevant information about our events held in the Agreements and Invoices - name of council and organisation (school/setting), including the name of the person who has made the booking. 
our devices
All of our devices (MacBook Pro, iPad and iPhone) are produced by Apple. The security of each device is our priority. We have taken advice from Apple and ensured the devices are encrypted, protected by multi-factor authentication and have passcodes of at least 6 digits. 

Apple Privacy Policy: www.apple.com/legal/privacy
access to your personal information
You are entitled to view, amend, or delete the personal information that we hold. Email your request to Andrew or Lynne at [email protected] 

Changes to this Policy

This policy may be amended occasionally. Each updated version will be published on this page. 

This policy was initially updated on 6th May 2018. ​
​Updated on 25th May 2018.
​Updated on 4th January 2019.
​Reviewed on 7th July 2020.
​Updated on 17th August 2020.
Reviewed on 31st December 2020
​Updated on 5th January 2021
​Reviewed on 19th July 2021
​Updated on 16th October 2024


© Single Steps Learning Ltd 2025. All Rights Reserved. 
All images and information are the intellectual property of Andrew Pearce and Lynne Williams at Single Steps Learning Ltd. 
We respectfully ask you to contact us for permission if you wish to use the material in any way. 
For information about how we collect, store and use data, please read our Privacy and Cookies Policy.

Single Steps Learning is the trading name of Single Steps Learning Ltd. Single Steps Learning Ltd is a registered company in England and Wales. 
Company Number: 9570731    Registered Address: Ground Floor Offices, 1 Heol Mostyn, Village Farm Industrial Estate, Pyle, CF33 6BJ

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